Manage vehicles, maintenance, approvals, costs, and team workflows in one place. Each role gets a focused portal.
Core Platform
See vehicle status, upcoming service, active work orders, and month-to-date spending in one dashboard.
Use structured maintenance codes, set service intervals, and track maintenance history and costs by vehicle.
Upload an estimate or invoice. AI-powered extraction identifies key details and line items for review.
Connect WEX, Voyager, Comdata, or FleetCor. Synced transactions can be linked to drivers, vehicles, and cost reports.
Turn service requests into purchase orders with audit history. Set approval thresholds and multi-step reviews for larger costs.
Move end-of-life vehicles through review, disposition, and private auction workflows.
Free Tools
Free — no account required
Enter a vehicle's age, mileage, maintenance spend, fuel costs, and downtime to get an instant 0–100 replacement score with a Keep, Monitor, or Replace recommendation — and a financial estimate of what waiting costs you.
Free — no account required
Estimate vehicle costs across ownership, operation, maintenance, downtime, and disposal. View the result by kilometre, month, or year.
Vehicle Procurement
Build a vehicle request in your portal. Choose the delivery city, model year, make, model, and trim.
Send the request to your Fleet Account Manager for dealer sourcing. Available market prices appear beside the build.
Track factory orders and estimated delivery dates in the same workflow.
Fleet Financing Connections
Connect with third-party lenders and keep financing details alongside your equipment records.
Connected workflow
Keep equipment and financing information together.
Lender-provided options
Review options provided by third-party lenders.
Terms documented
Record lender terms with the equipment decision.
Approval required
Financing remains subject to lender approval and terms.
Easyfleet does not charge an additional customer service fee to connect you with third-party lenders. Financing is subject to lender approval and lender terms, and Easyfleet may receive compensation from lenders.
Hardware & Integrations
Connect customer-selected third-party telematics and fuel-card providers to bring relevant operating data into maintenance workflows.
Easyfleet does not provide GPS hardware, native vehicle tracking, route optimization, ELD or HOS tools, dispatch, or driver monitoring.
Use your existing provider account where a supported connection is available, and keep fleet operations and maintenance records together.
Fleet Reporting
Maintenance, procurement, vendor, fuel, and lifecycle reporting for Canadian fleet operations.
Fleet cost summary
Review Canadian fleet costs by vehicle, vendor, and category.
Fuel cost records
Review imported fuel-card transactions and fuel spend by vehicle.
Maintenance history
Review service activity, maintenance costs, and upcoming work.
Vendor performance
Compare estimates, invoices, and maintenance activity by vendor.
Approval activity
Review purchase-order and maintenance approval workflows.
Lifecycle planning
Compare lifecycle costs and replacement planning inputs across assets.
Specialized Portals
Service vendors get a separate workspace. They can submit estimates, attach photos, and receive approved work orders without access to your fleet dashboard.
AI estimate extraction — photograph a document and GPT-4o pre-fills the entire form
Submit invoices directly tied to the approved work order — no paperwork back-and-forth
Vendor performance scoring across response time, job quality, and cost — visible to your team
Attach multiple photos per estimate with an expandable gallery view for your reviewers
Vendor manager accounts let multi-location companies manage their own team's access
Specialized Portals
Drivers use a mobile-first portal that installs from their phone browser. It includes forms, service requests, asset details, documents, and workflow notifications.
Install to home screen like a native app — works on any phone, no app store needed
Submit inspection forms and report vehicle or equipment issues with supporting details
View assigned assets, service-request status, and maintenance updates
Pre-trip inspection checklists with results recorded against the relevant asset
Push notifications from fleet managers delivered directly to the driver's home screen
Access documents and a history of submitted forms and service requests