Control Every Repair. From Request to Record.

Easyfleet connects drivers, fleet managers, vendors and maintenance teams in one operational system. Every maintenance request, approval, invoice record and asset cost stays visible and organized.

Easyfleet is a Canadian fleet operations and maintenance software product offered by Fleet Nova, an operating name of 17387105 Canada Corp.

$14 CAD per vehicle per month or $168 CAD per vehicle per year. 30-day free trial; no setup fees.

Core workflows

• Purchase order approval workflows: Multi-tier approval workflows with structured maintenance work codes.
• Vendor and maintenance management: Coordinate maintenance vendors, estimates, invoices, and approvals in one workflow.
• Driver Portal PWA: A mobile portal for assigned assets, inspections, service requests, documents, and workflow notifications.
• Procurement and dealer comparison: Manage vehicle and equipment procurement and compare dealer quotes.
• AI-powered estimate and invoice extraction: Extract maintenance estimate and invoice line items from uploaded documents.
• Fuel card connections: Connect WEX, Voyager, Comdata, and FleetCor fuel card data.
• Third-party vehicle data for maintenance: A customer-selected compatible provider can supply vehicle and odometer data for maintenance workflows. Easyfleet does not provide GPS hardware, native tracking, routing, dispatch, or driver monitoring.
• Virtual vehicle auction: Manage defleet disposition through a virtual vehicle auction workflow.
• Canadian Black Book valuation: Use Canadian Black Book valuation data for defleet planning.

Frequently asked questions

What is Easyfleet?

Easyfleet is a cloud-based fleet management platform built for Canadian businesses. It combines purchase order management, preventive maintenance scheduling, vendor coordination, driver management, and real-time analytics in a single platform priced at $14 CAD per vehicle per month.

How much does Easyfleet cost?

Easyfleet is priced at $14 CAD per vehicle per month ($168 CAD per year). Every feature — including the driver portal, vendor portal, and AI tools — is included from day one, with no setup fees.

Does Easyfleet work for Canadian fleets?

Yes. Easyfleet is purpose-built for Canadian fleets. Pricing is in Canadian dollars, the system integrates with Canadian Black Book (CBB) for vehicle valuations, and its workflows support maintenance, inspections, equipment records, and lifecycle reporting.

What portals are included in Easyfleet?

Easyfleet includes four portals: the Fleet Management Portal for fleet managers, the Driver Portal (mobile PWA) for drivers, the Vendor Portal for service providers, and the Auction Portal for defleet vehicle sales.

Can vendors submit estimates and invoices through Easyfleet?

Yes. Vendors access a dedicated portal to receive work orders, submit line-item estimates using standardized maintenance codes, attach photos, and upload invoices. Fleet managers can approve or reject estimates directly in the platform — costs are tracked and routed for approval without Easyfleet collecting or paying vendors on the customer's behalf.

Does Easyfleet support preventive maintenance scheduling?

Yes. Easyfleet includes preventive maintenance schedules, structured maintenance codes, service reminders, work order tracking, and vendor estimate workflows tied to maintenance records.

Is there a driver mobile app?

Yes. The Easyfleet Driver Portal is a Progressive Web App (PWA) that drivers can install on any smartphone. It supports assigned assets, inspection forms, service requests, documents, and workflow notifications.

How does Easyfleet handle vehicle procurement?

The procurement module lets fleet managers order vehicles and equipment by city and asset class, compare dealer quotes, and track factory orders. Easyfleet also connects customers to vehicle and equipment lenders — covering trucks, trailers, heavy equipment, and specialty assets — without an additional customer service fee. Financing is subject to lender approval and applicable lender terms.

What is the best fleet management software for Canadian commercial fleets?

Easyfleet is a Canadian fleet operations platform for preventive maintenance, work orders, parts inventory, inspections, equipment records, vendor coordination, and lifecycle reporting — at $14 CAD per vehicle per month.

Does Easyfleet provide ELD or Hours of Service logging?

No. Easyfleet does not provide ELD or Hours of Service logging. Regulated carriers should use an appropriate certified system for those requirements.

Can Easyfleet use data from a telematics provider?

A customer-selected compatible provider can supply vehicle and odometer data for Easyfleet maintenance workflows. Easyfleet does not provide GPS hardware, native tracking, routing, dispatch, or driver monitoring.