Vehicle Registry
Complete vehicle database with VIN, make, model, year, odometer, status, location, and asset class for every unit in your fleet.
Fleet Management Software
Fleet Management Software Built for Canadian Fleets
Easyfleet gives fleet teams one operational backbone for preventive maintenance, work orders, equipment records, parts inventory, inspections, vendor coordination, and lifecycle reporting — all priced per vehicle in Canadian dollars.
5 portals
Fleet, Vendor, Driver, Auction, Team
Structured
Maintenance code taxonomy
$14 CAD
Per unit / month
4 providers
Fuel card integrations
A Fleet Management Portal for Connected Workflows
Most fleet managers in Canada still rely on a combination of Excel workbooks, email chains, and shared drives to manage their fleets. The result is version control chaos, zero real-time visibility, and a procurement process that moves at the speed of whoever replies to email fastest.
Easyfleet provides a web portal for these workflows. When a vehicle needs a repair, the fleet manager creates a purchase order, the system routes it to the appropriate approver based on cost, the vendor submits an estimate through their own portal, the AI extracts line items for review, and the fleet manager approves in a traceable workflow.
The vehicle registry keeps every unit's full history: maintenance records, purchase orders, inspection checklists, compliance documents, assignment history, and market valuation data. No more hunting through filing cabinets or asking colleagues "who has the truck records for unit 47?"
- Full vehicle registry with document storage
- Purchase order creation and multi-level approval
- Vehicle status, assignments, and maintenance history
- Driver and vendor management from one dashboard
- Automated email alerts and push notifications
- Canadian Black Book valuation integration
- Optional data connections to Titan GPS, Geotab, or Samsara accounts selected by the customer
- Fuel card integration (WEX, Voyager, Comdata, FleetCor)
Multi-portal access for every stakeholder
Fleet Management Portal
The central command centre for fleet managers. Vehicle registry, PO workflow, maintenance tracking, alerts, and reports all live here. Role-based access lets you create staff sub-profiles with granular permissions by region or vehicle class.
Vendor Portal
Vendors can receive work requests, submit estimates using the structured maintenance code taxonomy, and upload photos. Fleet teams retain their own vendor agreements and document approval decisions; Easyfleet does not collect payments or provide consolidated billing.
Driver Portal (PWA)
Drivers access assigned assets, inspection forms, service requests, documents, and workflow notifications from a mobile-optimized progressive web app. Install it on any smartphone, no app store required.
Virtual Auction Portal
When it's time to dispose of aging units, the auction portal lets registered bidders view defleet vehicles and place bids — maximizing your recovery value without requiring a third-party remarketing service.
Fleet Management Features
Every feature your fleet management operation needs — included at one flat price per vehicle per month.
Purchase Order Workflow
Create, route, and approve purchase orders with cost-tiered approval gates. Full audit trail from request to completion.
Driver & Asset Assignment
Assign vehicles and equipment to drivers, manage conflicts, and keep responsibility records current.
Smart Alerts
Automated alerts for maintenance due, license expirations, recalls, inspections, and workflow updates.
Third-Party Telematics Data
Connect a customer-selected Titan GPS, Geotab, or Samsara account to bring provider-supplied odometer and vehicle data into maintenance workflows. Easyfleet does not supply GPS hardware or native tracking.
Fleet Reports
Review cost by vehicle, maintenance spend by vendor, maintenance categories, fuel transactions, and lifecycle records. Export reports to Excel or PDF.
Easyfleet Is Built For
Commercial fleet operations of every size and industry, across Canada.
Construction & Contracting
Manage heavy equipment, service vehicles, and delivery trucks with maintenance-first workflows designed for high-utilization assets.
Transportation & Logistics
Manage tractor-trailers, reefers, and local delivery vans with preventive maintenance, fuel-card reporting, work orders, inspections, and lifecycle cost analysis.
Utilities & Field Services
Coordinate service vehicles and equipment across locations with maintenance workflows, equipment records, and regional staff management.
Municipal & Government
Manage public-sector fleets with transparent procurement workflows, full audit trails, and multi-department access controls.
Healthcare & Medical Transport
Track ambulances, patient transport vehicles, and medical supply vans with compliance documentation and maintenance scheduling.
Property Management & Facilities
Oversee maintenance vehicles, lift trucks, and service equipment with vendor portal coordination and invoice management.
Frequently Asked Questions
Everything you need to know about Easyfleet.
Fleet management software is a platform that gives fleet managers centralized control over their vehicle assets — tracking vehicle status, managing purchase orders, coordinating with vendors, assigning drivers, and generating cost and maintenance reports. Easyfleet covers all these functions in one integrated web-based system.
Easyfleet offers cumulative monthly plans at $5, $10, or $14 CAD per actively managed vehicle, with unlimited users. The plans cover core fleet records through shop operations and expanded oversight; compare the current feature sets on the pricing page.
Yes. Easyfleet supports multi-location and multi-regional fleet management. Fleet managers can be scoped to specific regions, vehicle classes, or organizational units. The admin portal provides consolidated views across all locations with drill-down capability.
Yes. Odometer readings are tracked manually or automatically via telematics integration with providers including Titan GPS, Geotab, and Samsara. Mileage data feeds directly into PM scheduling, cost-per-kilometre reporting, and lifecycle analysis.
Easyfleet supports commercial vehicle and equipment records across light-, medium-, and heavy-duty asset classes. Its structured maintenance code taxonomy supports consistent work-order classification.
Easyfleet uses a cost-tiered approval workflow. You define approval thresholds — for example, under $500 a manager can self-approve, $500–$5,000 requires a director signature, and over $5,000 requires executive approval. The system routes each PO automatically based on these rules and notifies approvers by email.
The Easyfleet fleet management portal is fully mobile-responsive and works on any device in a browser. The Driver Portal additionally has a PWA (Progressive Web App) that drivers can install on their phone for offline-capable access to assignments, inspections, service requests, and documents.